Part Time Office Coordinator

Posted/Last Revised: 20th Nov, 2018

  • Company/Organization
  • Berlin Communications
  • Website
  • http://www.brln.ca
  • Location
  • Edmonton
  • Educational Req.
  • Training or some demonstrated experience as an administrative professional.

  • Contact Name
  • Amy McBain
  • Contact Phone
  • (780) 288-9504
  • Contact Email
  • amcbain@brln.ca
  • Closing Date
  • Dec. 15, 2018

Description

In Search Of:

A casual/flexible/part time Office Coordinator to help with a wide variety of administrative and support tasks that will help our company run smoothly.

About The Role:

We are an independently owned advertising and public relations agency located in downtown Edmonton in the Mercer Warehouse. We are currently a team of ten full time people – all of whom work in different areas in the creation of advertising and media relations campaigns, and communications consulting.

All of our current team members are billable hour workers – they work on projects for our clients and generate revenue for our company. Our Office Coordinator will not work on our client work, in general. The Office Coordinator’s job will be to perform administrative tasks that keep our office and our company running well.

We have never had an Office Coordinator before, you’d be the first person to have this job.

Job Responsibilities:

Book-keeping

  • Recording payments made to us by our clients, and by us to our vendors
  • Preparing cheques for signature
  • Assisting our account group with monthly invoicing

Executive support

  • Booking meetings and lunches for senior members of our team, as requested
  • Assisting other members of the team with photocopying, note taking and other administrative duties as requested

Office management

  • Owner of the relationship with our photocopier company, our office cleaners, our telephone service provider, our benefits provider, our IT service provider and probably several others.
  • Answer the phone and greet visitors to our office
  • Ensure there are sufficient office supplies in place for our team to successfully do their work.
  • Manage the various licenses and permissions for the software programs our team uses

We will not dump all of this on you on day one and expect you to know how to do it. There will likely be a process of getting you up to speed on all of the various duties over your first several months of employment. All of these duties, except the Executive Support category, are currently done by one of the partners or our account team lead, so there are people here who know how to do all of this stuff and will show you and help you.

Our vision for this position is that the right candidate will eventually be in charge of most of the administrative functions in our company so that the people who currently do this work are freed up to spend more time on client work.

Qualifications Required:

Training or some demonstrated experience as an administrative professional.

Compensation:

This is a causal/flexible/part time position. We are looking to bring someone on for 20-25 hours a week. We’re flexible on what that means to each individual applicant, but we will need you in the office for about half of each work week.

Because this is a casual position we’re offer $18 – $20 an hour, based on experience.

To Apply:

To apply for this position please email a cover letter and resume, including three references, to Amy McBain, amcbain@BRLN.ca with “Office Coordinator” in the subject line of the email.